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Team Organiser (Sizewell C)

Job Category:  Administration
Contract Partner Company:  Balfour Beatty
Employing Company:  Balfour Beatty

The SZC Jobs Service supports local people into exciting, long-term careers across our Project.

 

Team Organiser
Balfour Beatty
Sizewell C

 

 

 

Contract: Perm 


Job Responsibilities:

 

• Undertake  general  office  administration  duties  including  control  of  all  mail,  co-ordinating  diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make  necessary  returns.    

• Arrange  travel,  hotels  and  vehicles,  and  order  and  control  Personal Protective Equipment (PPE) for the team.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide  a  consistent  presence  on  behalf  of  the  team  delivering  excellent  customer  service  levels.  
• Provide communications to the team, including sending messages as required.
• Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
• Utilise  financial  and  procurement  systems  and  act  as  Local  Purchasing  Agent  (where  directed) by ordering stationery and other office consumables as required.
• Report team problems e.g. IT and office facilities and monitor response.
• Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
• Support  the  vetting  &  onboarding  coordinator  by  liaising  with,  delegates  and  suppliers  to  ensure smooth entry to the project
• Supporting new starters with joining information and requesting IT
• Support compliance with internal and external audits
• Review and process recruitment requirements
• Manage Project data bases. Maintain and update team trackers, including but not limited to the Team Directory and Absence trackers, keeping all details accurate and up to date.
• Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement. 
• Support the Senior Management team with calendar management and ad-hoc tasks
• Assist in the coordination of training sessions, workshops, and project-related events, including venue bookings, catering, and preparation of materials.
• Plan and execute team social events, such as office celebrations and team-building activities

 


Essential Experience 

 

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

 

 

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The SZC Jobs Service supports local people into exciting, long-term careers across our Project.

 

Team Organiser
Balfour Beatty
Sizewell C

 

 

 

Contract: Perm 


Job Responsibilities:

 

• Undertake  general  office  administration  duties  including  control  of  all  mail,  co-ordinating  diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make  necessary  returns.    

• Arrange  travel,  hotels  and  vehicles,  and  order  and  control  Personal Protective Equipment (PPE) for the team.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide  a  consistent  presence  on  behalf  of  the  team  delivering  excellent  customer  service  levels.  
• Provide communications to the team, including sending messages as required.
• Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
• Utilise  financial  and  procurement  systems  and  act  as  Local  Purchasing  Agent  (where  directed) by ordering stationery and other office consumables as required.
• Report team problems e.g. IT and office facilities and monitor response.
• Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
• Support  the  vetting  &  onboarding  coordinator  by  liaising  with,  delegates  and  suppliers  to  ensure smooth entry to the project
• Supporting new starters with joining information and requesting IT
• Support compliance with internal and external audits
• Review and process recruitment requirements
• Manage Project data bases. Maintain and update team trackers, including but not limited to the Team Directory and Absence trackers, keeping all details accurate and up to date.
• Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement. 
• Support the Senior Management team with calendar management and ad-hoc tasks
• Assist in the coordination of training sessions, workshops, and project-related events, including venue bookings, catering, and preparation of materials.
• Plan and execute team social events, such as office celebrations and team-building activities

 


Essential Experience 

 

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

 

 

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We’re not just building new nuclear power stations. We’re developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there’s always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it’s also an industry which is changing.

We’re a responsible business and proud to be Britain’s biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.

Apply now »