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Office Manager

Job Category:  Administration
Contract Partner Company:  Jobs Service
Employing Company:  Sedgemoor Tree Services Ltd

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Office Manager Required

 

About Us

STS are an Arboriculture, Grounds Maintenance and small Civil Engineering company based in Cannington, covering the South West and beyond.

 

We started out as tree surgeons, with a team of two. Over the years, through our close relationships with clients, we have built on this to offer sign installations, small civil engineering projects, grounds maintenance and major landscaping projects.

 

We work hard to offer our clients an exceptional level of service, from the initial enquiry to the sign off as job complete, we want to deliver customer service that goes beyond expectations.

 

Our future is secure in a number of contracts, offering the opportunity to play a part in building a great landscape within our area and beyond. We understand our industry and are excited to continue working to our strengths in growing a sustainable future for both our business and our communities around us.

 

What are we looking for?

 

We are looking for someone to oversee our office and finances, both from an admin and strategy point of view. As the business grows, we need to ensure we have control of our finances and also have HR support in place.

Working closely with our office team, you will be responsible for:

• Managing our Xero accounts.

• Processing pay roll.

• Weekly subcontractor and trade payments.

• Invoicing.

• Managing our Construction Industry Scheme payments.

• VAT returns.

• Cost reporting and feedback of costs to project teams.

• Team expenses.

• Overhead reporting.

• Administration of all receipts and paperwork.

• Subcontractor order and payment validations.

• HR management.

• General office administration.

• Support to office and project teams.

 

 

As a business we use Xero software, it’s pretty fundamental you know your way around Xero and can help us to maximise its potential. An exciting part of the role will also be to explore how we can better integrate our project costs, quotations and end projections with our accounts, be that through alternative working practices or software.

Whilst the core of the role centres around the financial management, this isn’t a narrow role, in addition to the above we are seeking someone who is able to roll their sleeves up and help us improve, wherever that may be within the business.

It is vitally important that whoever joins us brings energy and positivity to the work atmosphere. This role especially will require great communication and person skills, and whilst to a point we can see past your experience and training, you must be able to demonstrate these traits.

We believe this is a full time role and will be predominantly based in our Cannington office with one or two days a week at our office situated within a major construction site under a small team. However, there will be a certain level of flexibility to how and where you can complete the role once you have found your feet.

 

About you

Things we are looking for in you:

• Have a recognised accounting or management qualification and experience of managing business accounts.

• Be great with numbers and have a strong eye for detail.

• Don’t mind doing the admin associated with the finances, as well as the strategic work.

• Find communicating with people easy.

• Ability to bring some energy to the role and be a positive influence around the office.

• Not shy to get away from the desk and get out to visit our projects and support our site teams.

• Have some really top notch IT skills (we use Mac’s, Xero and Dropbox).

• To take ownership of the finances and office management.

• We are happy to support our employees with training, but it is important that you have the basics (accounting qualification/experience of accounts) to be considered for this role, we are not looking for someone completely new to the role.

 

As long as you can hit the above basics, most of the emphasis will be placed upon what you are like as a person, the experience will be secondary, to a point. Our business is founded on people being honest, having integrity in their work and wanting to work in an enjoyable work environment, hopefully you will relate to this and find a way to convince us you will be a good fit.

 

Personal Attributes

· Excellent organisational, planning, and prioritisation skills

· Strong analytical, problem solving skills

· Excellent interpersonal and communication skills

· Strong team player

· Commitment to company values

· Self-motivated, disciplined and accountable

· Professional approach to work with a “can do” attitude

 

What we can offer?

We like to think we have created a creative, rewarding and enjoyable work environment for everyone at STS. Maintaining this will be a challenge through this period and your role will be central to the development of our culture.

Upon joining us you will receive:

· A mutually agreeable salary.

· A People’s pension scheme

· Private healthcare

· Financial support and incentive towards professional accreditations.

· A bespoke and well-funded training plan.

· The flexibility to manage your own time.

· A calculator, with or without all the fancy functions.

 

The Salary: £27/ £30k Dependent on experience

The location: Cannington, Bridgwater, Somerset

 

The Benefits; 28 days holiday (including Bank Holidays) plus an additional day for each year of employment and additional benefits such as private healthcare.

Job Type: Permanent - Full time

Schedule: Monday to Friday

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.