Team Organiser
The SZC Jobs Service supports local people into exciting, long-term careers across our Project. #SZCJobs
Opportunity for a Team Organiser working with Balfour Beatty on the Sizewell C Project,
Based in London or Suffolk with hybrid working available
The Team Administrator role will support the SZC team by taking responsibility for maintaining administration tasks including but not limited to booking travel and accommodation, welcoming new starters, coordinating diaries, arranging events and initiating IT requests as required whilst monitoring progress, maintaining accurate records.
Main Duties:
- Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones;
- make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
- Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
- Provide a consistent presence on behalf of the team delivering excellent customer service levels.
- Provide communications to the team, including sending messages as required.
- Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
- Report team problems e.g. IT and office facilities and monitor response.
- Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
- Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure smooth entry to the project
- Supporting new starters with joining information and requesting IT
- Support compliance with internal and external audits
- Review and process recruitment requirements
- Manage project data bases
- Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.
Qualifications/Experience :
- Ability to collaboratively work with other teams
- Ability to work on own initiative as well as part of a team
- Ability to organise, multi-task and prioritise
- Experience of office working
- Excellent organisational skills
- Administration experience
- Experience of using Office 365
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
The SZC Jobs Service supports local people into exciting, long-term careers across our Project. #SZCJobs
Opportunity for a Team Organiser working with Balfour Beatty on the Sizewell C Project,
Based in London or Suffolk with hybrid working available
The Team Administrator role will support the SZC team by taking responsibility for maintaining administration tasks including but not limited to booking travel and accommodation, welcoming new starters, coordinating diaries, arranging events and initiating IT requests as required whilst monitoring progress, maintaining accurate records.
Main Duties:
- Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones;
- make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
- Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
- Provide a consistent presence on behalf of the team delivering excellent customer service levels.
- Provide communications to the team, including sending messages as required.
- Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
- Report team problems e.g. IT and office facilities and monitor response.
- Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
- Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure smooth entry to the project
- Supporting new starters with joining information and requesting IT
- Support compliance with internal and external audits
- Review and process recruitment requirements
- Manage project data bases
- Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.
Qualifications/Experience :
- Ability to collaboratively work with other teams
- Ability to work on own initiative as well as part of a team
- Ability to organise, multi-task and prioritise
- Experience of office working
- Excellent organisational skills
- Administration experience
- Experience of using Office 365
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.