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Personal Assistant (Sizewell C)

Job Category:  Administration
Contract Partner Company:  Rullion
Employing Company:  Rullion

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

 

 

Personal Assistant (Sizewell C)
Rullion
Sizewell C 


Job Responsibilities


• Provide a professional, accurate and reliable PA and administration support service to the HR Leadership Team along with administrative assistance to the extended Directorate in agreement with the Executive Assistant to the Chief People Officer
• Complex diary management and organisation, including complex and frequent travel management and liaison with a wide range of stakeholders across multiple projects in both the UK and France. 
• Communicate decisions and message from the Directorate, resolving or escalating enquiries.
• Take an active role in prioritising and preparing materials for the HR Leadership Team  to ensure their work is planned effectively with the necessary materials available.
• Obtain / disseminate information to / from senior management and external representatives.
• Receive and screen correspondence, calls and visitors, in accordance with the HR Leadership Team's priorities.
• Provide diary and itinerary management, preparation of meeting packs 
• Updating and ensuring all contact lists are current
• Ensure accurate and efficient document management and classification in line with SZC procedure. 
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
• Maintain data/records so that information is readily available and easily accessible
• Provide/organise office services such as reprographics, binding, etc
• Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
• Administer the ordering and payment of goods and services utilising the recognised IT system
• Arrange dinners, external events and conferences, liaising with HMG and MPs and other senior dignitaries as necessary
• Liaise with Finance to ensure invoices paid etc and maintain (local) cost record
• Maintain confidentiality of all information
• Keep in touch with the team members when they are out of the office and report issues/ take actions for response
• Respond to phone/email enquiries to/ from wide range of external parties etc
• Prepare letters, documents, ensure reports are well presented with attention to detail
• In conjunction with the EA to The CPO, keep up to date training/induction logs on all HR team members and liaise with the HR Training Team 
• Understanding of Project Management Process 
• Support other PA's in the project as necessary to manage peaks of work and short term absences


Qualifications


• Good organisational skills (flexible/organised/methodical)
• Ability to work independently and be proactive
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
• Flexible approach with the ability to multi-task and work on own initiative
• Discretion - confidentiality when dealing with sensitive information


Experience 


• Previous PA/team support experience
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point

 

 

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

 

 

Personal Assistant (Sizewell C)
Rullion
Sizewell C 


Job Responsibilities


• Provide a professional, accurate and reliable PA and administration support service to the HR Leadership Team along with administrative assistance to the extended Directorate in agreement with the Executive Assistant to the Chief People Officer
• Complex diary management and organisation, including complex and frequent travel management and liaison with a wide range of stakeholders across multiple projects in both the UK and France. 
• Communicate decisions and message from the Directorate, resolving or escalating enquiries.
• Take an active role in prioritising and preparing materials for the HR Leadership Team  to ensure their work is planned effectively with the necessary materials available.
• Obtain / disseminate information to / from senior management and external representatives.
• Receive and screen correspondence, calls and visitors, in accordance with the HR Leadership Team's priorities.
• Provide diary and itinerary management, preparation of meeting packs 
• Updating and ensuring all contact lists are current
• Ensure accurate and efficient document management and classification in line with SZC procedure. 
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
• Maintain data/records so that information is readily available and easily accessible
• Provide/organise office services such as reprographics, binding, etc
• Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
• Administer the ordering and payment of goods and services utilising the recognised IT system
• Arrange dinners, external events and conferences, liaising with HMG and MPs and other senior dignitaries as necessary
• Liaise with Finance to ensure invoices paid etc and maintain (local) cost record
• Maintain confidentiality of all information
• Keep in touch with the team members when they are out of the office and report issues/ take actions for response
• Respond to phone/email enquiries to/ from wide range of external parties etc
• Prepare letters, documents, ensure reports are well presented with attention to detail
• In conjunction with the EA to The CPO, keep up to date training/induction logs on all HR team members and liaise with the HR Training Team 
• Understanding of Project Management Process 
• Support other PA's in the project as necessary to manage peaks of work and short term absences


Qualifications


• Good organisational skills (flexible/organised/methodical)
• Ability to work independently and be proactive
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
• Flexible approach with the ability to multi-task and work on own initiative
• Discretion - confidentiality when dealing with sensitive information


Experience 


• Previous PA/team support experience
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point

 

 

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We’re not just building new nuclear power stations. We’re developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there’s always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it’s also an industry which is changing.

We’re a responsible business and proud to be Britain’s biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.

Apply now »