Training Support Officer

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Training Support Officer
G4S Secure Solutions Limited
HPC

£22,613.28 per annum (£18.07 per hour, hourly paid) 

Permanent

Part time - 24 hours (3 days) per week, permanent contract, office hours 

Benefits

• 136 hours (17 days per annum inclusive of bank holidays)
• G4S National Pension Scheme,
• Dell, Vodafone and O2 discounts,
• Perks at Work (national discount scheme),
• Aviva car, home and travel insurance discount,
• Health Saturday Fund (health cash plan for you and your family)

Scope of Role

The scope of this role is to provide direct administrative support to the HPC Training Manager at Hinkley Point C.   Working directly from the main Hinkley Point C construction site, this role will work as an essential member of the HPC training team to coordinate and support various administrative functions including but not limited to:

● Document creation and control 
● Monthly reporting and auditing functions 
● Record maintenance 
● Oversight of the whole booking process for internal and external courses from planning to completion 
● Diary management 
● Managing information portals 
● Minute taking and other general office administrative duties 

Key Responsibilities (Specified Tasks) 

Training Support 

▪ Provide front line administrative support to the HPC Security training team 
▪ Champion best practice document management and lead on document management systems and procedures 
▪ Coordinate daily diary activities, meetings, events and conferences 
▪ Produce statistical management reports utilising various MS Office and Google applications 
▪ Provide administrative support to the people scheduling team 
▪ Manage the Security team file structure within the client based IT network 
▪ Attend and minute various meetings in support of the security leadership team 
▪ Maintain personnel records 
▪ Update information portals 
▪ Monthly reporting and audit function 
▪ Booking and management of external courses 
▪ Support Security awareness campaigns and events 

Assurance 

The Training Support Officer will conduct assurance activities on G4S security officers in accordance with all written requests from the Employment Affairs Unit.

Skills and Competencies 

▪ Excellent IT skills, proficient in Microsoft Office and Google applications 
▪ Ability to manage multiple concurrent activities and adapt in a changing environment 
▪ Effective decision making and sound judgment skills 
▪ Strong interpersonal skills - building trust and support 
▪ Excellent communication skills - written and oral 
▪ Excellent proofreading skills with an eye for detail 
▪ Strong administration skills 
▪ Adherence to company policies & operating procedures 
▪ Operate within a close-knit team 
▪ Operate in a diverse and challenging environment 
▪ Adopt an innovative approach

Profile 

Educational Requirements/Qualifications 

▪ High level of competency in IT, experience in the Google platform desirable but not essential 
▪ Excellent standard of English 

Preferred Experience 

▪ Experience of working within a busy office environment preferred, but not essential  

Personal Qualities 

▪ Highest levels of integrity, respect and professionalism always required 
▪ Open, trusting and in the spirit of mutual support, especially when dealing with conflicts of interests 
▪ An engaging and proactive ‘can do’ attitude where successes and failures are shared 
▪ Doing what we say we are going to do and only committing to what can be done 
▪ Listen and communicate effectively  
▪ Ability to plan for future operations and share intelligence for the benefit of all stakeholders

Occupational Requirements 

▪ NVQ L3 Management minimum target (D) 
▪ Ability to pass and hold National Security Clearance Vetting 
▪ UK Driving Licence 
▪ Produce a Five-year verifiable work history

Training and development Requirements 

External/Client - Contract Specific 

▪ BPSS Vetting - NNB 
▪ CSCS Health & Safety (Operatives) 
▪ D&A Test 
▪ EDF Induction 
▪ SC Cleared 

Internal (Development Needs) 

▪ BS7858 Vetting 
▪ G4S Site Induction 
▪ G4S Mandatory Training 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.