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People Administrator

Job Category:  Administration
Contract Partner Company:  Kaefer
Employing Company:  KAEFER Limited

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Opportunity for a People Administrator working with Kaefer on the Hinkley Point C Project,


Overview


Manage, coordinate and maintain day to day administrative tasks within the office environment. Support the People & Development Team & Business Unit in processing both employee, contract and external information in a timely and efficient manner. Work with and maintain computerised systems.


This role is based at our Hinkley Point C site, where you will be part of the People & Development Team assisting in the efficient and accurate delivery of the day-to-day administration and co-ordination of the Department in a fast paced role within a growing Industrial Services team on site. 


Key Duties & Responsibilities

 

  • Ensure that the office operates efficiently on a day-to-day basis, which includes, incoming/outgoing HR absence calls. 
  • Book, administer & coordinate employee medicals in line with site requirements. Ensuring that employees have the correct medical in place for their role, maintaining the tracking system, and booking expiring medicals to maintain compliance. 
  • Assist with site Onboarding & Security Vetting process, by chasing candidates for information and processing in line with site requirements alongside the Onboarding Coordinator on site where required. 
  • Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view. 
  • Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained. Maintaining E-Files accurately.
  • Provide support with the wider HR team to ensure efficient delivery of HR Services to the business. 
  • Work alongside the Training & Onboarding Department to book new starts onto relevant mandatory training. 
  • Attend and document meetings as and when required. 
  • Ensure minutes of meetings/information/communications are distributed to the relevant parties in a timely manner. 
  • Provide general secretarial support to the Operations Department and other on-site management.
  • Time & Attendance - Allocations onto our QuickBase timesheet system of planned and unplanned absences on a daily basis. Maintain the QuickBase system. 
  • Maintain HR systems for employee lifecycle from absence, starters to leavers, processing leaver paperwork with the relevant departments. 
  • Liaising with all levels of staff from Management to Site personnel and communicating information between all parties in both a timely and efficient manner.
  • Deal with telephone and email enquiries, using an email system (Outlook)
  • General filing of all HR & Operations related paperwork
  • Flexibility within the role


Why KAEFER UK & Ireland?


Our mission is clear: to be the most reliable and efficient provider of technical industrial services.


KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.


KAEFER UK & Ireland is part of the KAEFER Group, a global €2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.


We take pride in being part of a global company, with common values and many diverse and individual voices. You can 'count on us' to make positive contributions in the communities where we live and work.


Our values:

 

  • Reliability
  • Ambition
  • Team Spirit
  • Respect


Qualifications/Experience : 

 

  • Business Admin Level 3 desirable
  • At least 1 year in Administrative role
  • Human Resource experience highly desirable

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Opportunity for a People Administrator working with Kaefer on the Hinkley Point C Project,


Overview


Manage, coordinate and maintain day to day administrative tasks within the office environment. Support the People & Development Team & Business Unit in processing both employee, contract and external information in a timely and efficient manner. Work with and maintain computerised systems.


This role is based at our Hinkley Point C site, where you will be part of the People & Development Team assisting in the efficient and accurate delivery of the day-to-day administration and co-ordination of the Department in a fast paced role within a growing Industrial Services team on site. 


Key Duties & Responsibilities

 

  • Ensure that the office operates efficiently on a day-to-day basis, which includes, incoming/outgoing HR absence calls. 
  • Book, administer & coordinate employee medicals in line with site requirements. Ensuring that employees have the correct medical in place for their role, maintaining the tracking system, and booking expiring medicals to maintain compliance. 
  • Assist with site Onboarding & Security Vetting process, by chasing candidates for information and processing in line with site requirements alongside the Onboarding Coordinator on site where required. 
  • Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view. 
  • Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained. Maintaining E-Files accurately.
  • Provide support with the wider HR team to ensure efficient delivery of HR Services to the business. 
  • Work alongside the Training & Onboarding Department to book new starts onto relevant mandatory training. 
  • Attend and document meetings as and when required. 
  • Ensure minutes of meetings/information/communications are distributed to the relevant parties in a timely manner. 
  • Provide general secretarial support to the Operations Department and other on-site management.
  • Time & Attendance - Allocations onto our QuickBase timesheet system of planned and unplanned absences on a daily basis. Maintain the QuickBase system. 
  • Maintain HR systems for employee lifecycle from absence, starters to leavers, processing leaver paperwork with the relevant departments. 
  • Liaising with all levels of staff from Management to Site personnel and communicating information between all parties in both a timely and efficient manner.
  • Deal with telephone and email enquiries, using an email system (Outlook)
  • General filing of all HR & Operations related paperwork
  • Flexibility within the role


Why KAEFER UK & Ireland?


Our mission is clear: to be the most reliable and efficient provider of technical industrial services.


KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.


KAEFER UK & Ireland is part of the KAEFER Group, a global €2.3 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job-sites internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.


We take pride in being part of a global company, with common values and many diverse and individual voices. You can 'count on us' to make positive contributions in the communities where we live and work.


Our values:

 

  • Reliability
  • Ambition
  • Team Spirit
  • Respect


Qualifications/Experience : 

 

  • Business Admin Level 3 desirable
  • At least 1 year in Administrative role
  • Human Resource experience highly desirable

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We’re not just building new nuclear power stations. We’re developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there’s always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it’s also an industry which is changing.

We’re a responsible business and proud to be Britain’s biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.

Apply now »