Office Manager
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Office Manager
Altrad Services UK
Hinkley Point C
We are accepting both full-time and part-time applications for this position.
As the Office Manager, you will be responsible for providing a wide range of administrative duties and office support to ensure the efficient functioning of the Warrington office. Your role will involve coordinating facilities management activities, health and safety compliance management and providing assistance to the finance team as needed.
Key Responsibilities:
• Provide administrative support to the Warrington office, including producing correspondence, reports, and other documents as required.
• Manage facilities management activities, including collating and maintaining accurate records and files, ensuring compliance with policies and regulations.
• Receive and distribute incoming post, ensuring timely and accurate delivery.
• Input data into spreadsheets and other systems to maintain accurate records and facilitate data management processes.
• Assist with reception administration duties, including answering phones, greeting visitors, and managing inquiries.
• Facilitate meetings by scheduling appointments, booking meeting rooms, and preparing necessary materials.
• Ensure all new starters are provided with the correct ICT equipment, complete Display Screen Equipment (DSE) assessments, and receive relevant information related to facilities.
• Create requisitions for office supplies and services, liaising with suppliers as needed.
• Liaise with clients regarding facilities management services, including cleaning, stationery supplies, maintenance, etc.
• Assist with financial administration tasks, including processing expenses and supporting the finance team with ad-hoc tasks as required.
Facilities Management:
• Oversee fire alarm, building alarm, and emergency lights systems, ensuring compliance with health and safety regulations.
• Maintain records and policies related to health and safety, water maintenance, PAT testing, and ground maintenance.
• Manage window cleaning, recycling, and waste disposal activities to ensure a clean and safe working environment.
Experience:
• Previous experience in an Office Manager role or similar field preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facilities management principles and practices preferred.
• Attention to detail and accuracy in record-keeping and data management.
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Office Manager
Altrad Services UK
Hinkley Point C
We are accepting both full-time and part-time applications for this position.
As the Office Manager, you will be responsible for providing a wide range of administrative duties and office support to ensure the efficient functioning of the Warrington office. Your role will involve coordinating facilities management activities, health and safety compliance management and providing assistance to the finance team as needed.
Key Responsibilities:
• Provide administrative support to the Warrington office, including producing correspondence, reports, and other documents as required.
• Manage facilities management activities, including collating and maintaining accurate records and files, ensuring compliance with policies and regulations.
• Receive and distribute incoming post, ensuring timely and accurate delivery.
• Input data into spreadsheets and other systems to maintain accurate records and facilitate data management processes.
• Assist with reception administration duties, including answering phones, greeting visitors, and managing inquiries.
• Facilitate meetings by scheduling appointments, booking meeting rooms, and preparing necessary materials.
• Ensure all new starters are provided with the correct ICT equipment, complete Display Screen Equipment (DSE) assessments, and receive relevant information related to facilities.
• Create requisitions for office supplies and services, liaising with suppliers as needed.
• Liaise with clients regarding facilities management services, including cleaning, stationery supplies, maintenance, etc.
• Assist with financial administration tasks, including processing expenses and supporting the finance team with ad-hoc tasks as required.
Facilities Management:
• Oversee fire alarm, building alarm, and emergency lights systems, ensuring compliance with health and safety regulations.
• Maintain records and policies related to health and safety, water maintenance, PAT testing, and ground maintenance.
• Manage window cleaning, recycling, and waste disposal activities to ensure a clean and safe working environment.
Experience:
• Previous experience in an Office Manager role or similar field preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facilities management principles and practices preferred.
• Attention to detail and accuracy in record-keeping and data management.
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.