Occupational Health Administrator
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Occupational Health Administrator
Kaefer
Hinkley Point C
Main purpose of the role:
To coordinate and administer employee occupational health medicals, ensuring medical assessments, recalls and fitness to work documentation are arranged, recorded and monitored accurately and on time. The role supports workforce readiness and compliance by maintaining medical trackers, coordinating with employees, managers, HSE, HR, onboarding teams and external occupational health providers, and ensuring medical requirements are aligned with each employee's job role and working activities for our Hinkley Point C site.
Key Duties & Responsibilities:
Medical Management and Compliance
• Monitor medical expiry dates and ensure appointments are booked at least two months before expiry to allow sufficient time for waiting lists and prevent delays to site access.
• Ensure medical requirements are appropriate to each employee's role, referring to the site medical matrix and liaising with HSE and Project Managers regarding additional requirements.
• Coordinate medical appointments in line with employee shift patterns, holidays, training commitments and availability.
• Manage appointment changes and cancellations directly with Hinkley Health and ensure replacement appointments are arranged where necessary.
Medical Records and Documentation
• Maintain accurate and up to date Medical Tracker, Medical Appointment and SCM Tracker spreadsheets.
• Review fitness certificates daily, recording fitness status, expiry dates and any required recall appointments.
• Ensure medical records and relevant systems, including WIMS, are updated as required, liaising with Bylor and Hinkley Health where necessary.
• Raise and track HSE actions through Assure, including Dynamic Risk Assessments, where required.
Communication and Coordination
• Communicate medical appointment details and reminders to employees, ensuring the Medical Inbox is copied into relevant correspondence.
• Issue weekly reminders to employees and Supervisors regarding upcoming appointments and coordinate with relevant teams to support attendance.
• Liaise with HR and supervisors regarding employees deemed unfit for work and coordinate external occupational health visits where required.
Recall Management and Onboarding
• Arrange recall medicals, update records and issue appointment invitations to ensure required follow up assessments are completed.
• Coordinate with the onboarding team to ensure new starters' details are recorded, role-specific medical requirements are met and any recalls identified during induction are arranged.
Requirements:
• CITB HSE Test for Operatives or CCNSG (can be completed before start)
• Previous experience in an administrative or coordination role. (Essential)
• Experience maintaining accurate records and managing deadlines (Essential)
• Experience communicating with multiple stakeholders to coordinate activities (Essential)
• Previous experience in occupational health, HR or medical administration (Desirable)
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Occupational Health Administrator
Kaefer
Hinkley Point C
Main purpose of the role:
To coordinate and administer employee occupational health medicals, ensuring medical assessments, recalls and fitness to work documentation are arranged, recorded and monitored accurately and on time. The role supports workforce readiness and compliance by maintaining medical trackers, coordinating with employees, managers, HSE, HR, onboarding teams and external occupational health providers, and ensuring medical requirements are aligned with each employee's job role and working activities for our Hinkley Point C site.
Key Duties & Responsibilities:
Medical Management and Compliance
• Monitor medical expiry dates and ensure appointments are booked at least two months before expiry to allow sufficient time for waiting lists and prevent delays to site access.
• Ensure medical requirements are appropriate to each employee's role, referring to the site medical matrix and liaising with HSE and Project Managers regarding additional requirements.
• Coordinate medical appointments in line with employee shift patterns, holidays, training commitments and availability.
• Manage appointment changes and cancellations directly with Hinkley Health and ensure replacement appointments are arranged where necessary.
Medical Records and Documentation
• Maintain accurate and up to date Medical Tracker, Medical Appointment and SCM Tracker spreadsheets.
• Review fitness certificates daily, recording fitness status, expiry dates and any required recall appointments.
• Ensure medical records and relevant systems, including WIMS, are updated as required, liaising with Bylor and Hinkley Health where necessary.
• Raise and track HSE actions through Assure, including Dynamic Risk Assessments, where required.
Communication and Coordination
• Communicate medical appointment details and reminders to employees, ensuring the Medical Inbox is copied into relevant correspondence.
• Issue weekly reminders to employees and Supervisors regarding upcoming appointments and coordinate with relevant teams to support attendance.
• Liaise with HR and supervisors regarding employees deemed unfit for work and coordinate external occupational health visits where required.
Recall Management and Onboarding
• Arrange recall medicals, update records and issue appointment invitations to ensure required follow up assessments are completed.
• Coordinate with the onboarding team to ensure new starters' details are recorded, role-specific medical requirements are met and any recalls identified during induction are arranged.
Requirements:
• CITB HSE Test for Operatives or CCNSG (can be completed before start)
• Previous experience in an administrative or coordination role. (Essential)
• Experience maintaining accurate records and managing deadlines (Essential)
• Experience communicating with multiple stakeholders to coordinate activities (Essential)
• Previous experience in occupational health, HR or medical administration (Desirable)
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.