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HSE Administrator

Job Category:  Health & Safety
Contract Partner Company:  Dalkia
Employing Company:  Dalkia

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

HSE Administrator
Dalkia
Hinkley Point C


Hinkley Point C is the UK’s first new build nuclear power station in a generation that is critical to the UK NetZero targets.
All roles on the project require key behaviours which support the Zero Harm objective, a questioning attitude, and drive to uphold the standards of safety and quality required by this prestigious project. A committed strong work ethic is essential at all levels.
All candidates are expected to demonstrate their knowledge and experience where possible directly related to the criteria required for the role. It is acknowledged that previous Nuclear based experience will not always be possible, as such supporting with project research and how individual skills may be transferable will be important.


Main Duties:


Administrative Support:


•    Provide comprehensive administrative support to the HSSE department and assist in the creation and maintenance of HSSE policies and procedures.
•    Manage the HSSE department’s calendar and schedule meetings and prepare and distribute correspondence, reports, and documents.


Record Keeping:


•    Maintain accurate records of all HSSE activities, incidents, and training, ensuring all documentation is filed correctly and is easily accessible.
•    Update and manage digital and physical filing systems and track and archive compliance documentation and certificates.


Incident Documentation:


•    Assist in documenting incidents, accidents, and near-misses and ensure timely submission of incident reports to relevant departments, systems etc.
•    Track and follow up on corrective actions from incidents and maintain an incident database and update it regularly.


Safety Audits and Inspections:


•    Coordinate and schedule safety audits and inspections and assist in tracking corrective actions and follow-up activities.
•    Prepare documentation for audit reviews and inspections and compile and organise findings and recommendations from audits.


Communication:


•    Assist in the dissemination of HSSE information and updates to employees, work teams and functions, and prepare and distribute HSSE newsletters, bulletins, and other group/client communication materials.
•    Manage internal communication channels for HSSE updates and coordinate with other departments for HSSE-related announcements.


Regulatory Compliance:


•    Support the HSSE team in ensuring compliance with regulations and assist in the preparation of regulatory submissions and documentation.
•    Monitor changes in regulations and support the HSSE team to update policies accordingly.


Meeting Coordination:


•    Schedule and organise HSSE meetings and committee sessions and prepare agendas, take minutes, and distribute meeting notes.
•    Follow up on action items and ensure timely completion and coordinate with participants to ensure attendance and participation


Timekeeping Process:


•    Weekly timesheets generated and verified for accuracy
•    Correct and timely payroll processing, including hours and deductions
•    Resolved payroll discrepancies and employee inquiries
•    Up-to-date and accurate payroll records maintained
•    Successful administration of paid time off, holidays, and sick leave


Minimum Qualifications/ Experience:


•    Minimum of 1-2 years of administrative experience, preferably in an HSSE or related field.
•    Experience with data entry and record-keeping.
•    Previous experience in supporting regulatory compliance activities (desirable)
•    Familiarity with HSE audit and inspection processes (desirable)


Additional Qualifications/ Experience:    


Skills:


o    Strong organisational and multitasking abilities.
o    Excellent written and verbal communication skills.
o    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
o    Familiarity with HSE software and databases (desirable)


Personal Attributes:


o    Attention to detail and accuracy.
o    Ability to work independently and as part of a team.
o    Strong problem-solving and critical thinking skills.
o    Proactive and able to manage multiple tasks simultaneously

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

HSE Administrator
Dalkia
Hinkley Point C


Hinkley Point C is the UK’s first new build nuclear power station in a generation that is critical to the UK NetZero targets.
All roles on the project require key behaviours which support the Zero Harm objective, a questioning attitude, and drive to uphold the standards of safety and quality required by this prestigious project. A committed strong work ethic is essential at all levels.
All candidates are expected to demonstrate their knowledge and experience where possible directly related to the criteria required for the role. It is acknowledged that previous Nuclear based experience will not always be possible, as such supporting with project research and how individual skills may be transferable will be important.


Main Duties:


Administrative Support:


•    Provide comprehensive administrative support to the HSSE department and assist in the creation and maintenance of HSSE policies and procedures.
•    Manage the HSSE department’s calendar and schedule meetings and prepare and distribute correspondence, reports, and documents.


Record Keeping:


•    Maintain accurate records of all HSSE activities, incidents, and training, ensuring all documentation is filed correctly and is easily accessible.
•    Update and manage digital and physical filing systems and track and archive compliance documentation and certificates.


Incident Documentation:


•    Assist in documenting incidents, accidents, and near-misses and ensure timely submission of incident reports to relevant departments, systems etc.
•    Track and follow up on corrective actions from incidents and maintain an incident database and update it regularly.


Safety Audits and Inspections:


•    Coordinate and schedule safety audits and inspections and assist in tracking corrective actions and follow-up activities.
•    Prepare documentation for audit reviews and inspections and compile and organise findings and recommendations from audits.


Communication:


•    Assist in the dissemination of HSSE information and updates to employees, work teams and functions, and prepare and distribute HSSE newsletters, bulletins, and other group/client communication materials.
•    Manage internal communication channels for HSSE updates and coordinate with other departments for HSSE-related announcements.


Regulatory Compliance:


•    Support the HSSE team in ensuring compliance with regulations and assist in the preparation of regulatory submissions and documentation.
•    Monitor changes in regulations and support the HSSE team to update policies accordingly.


Meeting Coordination:


•    Schedule and organise HSSE meetings and committee sessions and prepare agendas, take minutes, and distribute meeting notes.
•    Follow up on action items and ensure timely completion and coordinate with participants to ensure attendance and participation


Timekeeping Process:


•    Weekly timesheets generated and verified for accuracy
•    Correct and timely payroll processing, including hours and deductions
•    Resolved payroll discrepancies and employee inquiries
•    Up-to-date and accurate payroll records maintained
•    Successful administration of paid time off, holidays, and sick leave


Minimum Qualifications/ Experience:


•    Minimum of 1-2 years of administrative experience, preferably in an HSSE or related field.
•    Experience with data entry and record-keeping.
•    Previous experience in supporting regulatory compliance activities (desirable)
•    Familiarity with HSE audit and inspection processes (desirable)


Additional Qualifications/ Experience:    


Skills:


o    Strong organisational and multitasking abilities.
o    Excellent written and verbal communication skills.
o    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
o    Familiarity with HSE software and databases (desirable)


Personal Attributes:


o    Attention to detail and accuracy.
o    Ability to work independently and as part of a team.
o    Strong problem-solving and critical thinking skills.
o    Proactive and able to manage multiple tasks simultaneously

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We’re not just building new nuclear power stations. We’re developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there’s always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it’s also an industry which is changing.

We’re a responsible business and proud to be Britain’s biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.

Apply now »