Administrator

Job Category:  Administration
Contract Partner Company:  Kaefer
Employing Company:  KAEFER

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

 

 

Administrator 
Kaefer 
Hinkley Point C 


MAIN PURPOSE OF ROLE
Manage, coordinate and maintain day to day administrative tasks within the office environment. Support the HR Team & Business Unit in processing both employee, contract and external information in a timely and efficient manner. Work with and maintain computerised systems
.


 

 

KEY DUTIES AND RESPONSIBILITIES

  • Ensure that the office operates efficiently on a day-to-day basis, which includes, incoming/outgoing HR absence calls. 
  • Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view. 
  • Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained. Maintaining E-Files accurately.
  • Provide support with the wider HR team to ensure efficient delivery of HR Services to the business. 
  • Work alongside the Training & Onboarding Department to book new starts onto relevant mandatory training. 
  • Attend and document meetings as and when required. 
  • Ensure minutes of meetings/information/communications are distributed to the relevant parties in a timely manner. 
  • Provide general secretarial support to the Operations Department and other on-site management.
  • Time & Attendance - Allocations onto our QuickBase timesheet system of planned and unplanned absences on a daily basis. 
  • Maintain HR systems for employee lifecycle from absence, starters to leavers, processing leaver paperwork with the relevant departments. 
  • Liaising with all levels of staff from Management to Site personnel and communicating information between all parties in both a timely and efficient manner.
  • Deal with telephone and email enquiries, using an email system (Outlook)
  • General filing of all HR & Operations related paperwork
  • Flexibility within the role


SKILLS    
ESSENTIAL-

  • Computer literate
  • Proficient in Microsoft packages
  • Good interpersonal skills
  • Ability to have attention to detail and prioritise tasks/organisation 
  • Excellent communicational and organisational skills
  • Ability to work as part of a team and across departments
  • Ability to work to tight deadlines


DESIRABLE-

  • Knowledge of payroll system, IFS
  • NEC Contracts
  • ASite
  • CEMAR
  • Document Control

 

EXPERIENCE-

  • Worked in a fast-paced administrative environment for a minimum of 2 years


QUALIFICATIONS- (Desirable)

  • Business Administration Level 3
  • APM/Prince2/Cmi training
  • NEC Accreditation
     

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.