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Document Controller (Hinkley C Marine Project)

Job Category:  Administration
Contract Partner Company:  Balfour Beatty
Employing Company:  Balfour Beatty

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Balfour Beatty has an exciting opportunity for a Document Controller (Hinkley C Marine Project) to join our Regional team to work in Avonmouth.


Role Purpose:


Member of the project Information Management team positioned within the Quality function;
Accountable for the day-to-day management and submission of all controlled documentation deliverables across the various project functions / key stakeholders throughout the project lifecycle.


As a Document Controller, you will have the following accountabilities:

 

  • Maintain the Balfour Beatty document and information management systems for effectiveness and performance, ensuring compliance with regulatory/project/industry/company requirements;
  • Coordinate the integration and processing of all project documents through approved workflows within the electronic document and record management system (EDRMS). Mange the transition of project documents to the Client's EDRMS, as required;
  • Conduct independent quality assurance checks on documentation to verify the accuracy of formatting and minimum document control identification requirements;
  • Assist the Information Manager/Lead Document Controller with the implementation of the processes, methods and controls used to manage documentation across all key stakeholders;
  • Deliver appropriate training related to document control processes, EDRMS usage and information requirements;
  • Contribute towards the administration of the EDRMS to maintain a successfully functioning system at all times;
  • Maintain full traceability throughout the document Lifecyle;
  • Maintain and safeguard the integrity of the information stored within the electronic document and records management systems (EDRMS) and common data environments (CDEs);
  • Ensure records have passed through Subject Matter Expert (SME) / Suitably Qualified and Experienced Person (SQEP) review and acceptance;
  • Track, monitor and analyse data and trends related to the progress of documentation submissions in conjunction with the project master information delivery plan (MIDP) and associated task information delivery plan(s) (TIDP);
  • Assist the project teams with achieving documentation objectives associated with readiness, operational activities and completion/handover requirements
  • Facilitate how documents are expedited by synchronising and facilitating the flow of information between the various stakeholders;
  • Ensure effective stakeholder engagement and communication throughout delivery. Use official mediums of communication as appropriate;
  • Offer advice, support, technical assistance to any and all interested parties on documentation related matters.


Personal Qualities and Experience:

 

  • Understanding of the nuclear industry, regulatory requirements and how information requirements can influence and impact nuclear safety.
  • A self-starter with the ability to manage their own time, work with minimum supervision and seek to add value to the function.
  • Ability to meet tight deadlines in line with the programme/milestone/certification requirements.
  • Advanced information technology skills
  • Experience working in databases.
  • Strong written, verbal, analytical and interpersonal skills - able to build and maintain strong relationships, communicate and influence at all levels.
  • Contractual awareness.
  • Excellent organisational skills.
  • Accuracy and attention to detail.

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.