Site Administrator
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Site Administrator
TISSOT UK LTD
Salary: £25,000.00-30,000.00
Permanent
40 hours per week
Job Responsibilities:
-End-to-End Booking: Identify training needs and manage bookings for all HSE-related courses (e.g., First Aid, Fire Warden, Working at Heights, IOSH/NEBOSH).
-Renewal Tracking: Proactively monitor qualification expiry dates. You will initiate the renewal process 30-60 days in advance to prevent any "lapses in ticket" for site staff.
-Compliance Auditing: Regularly audit the Training Matrix to ensure 100% data accuracy for internal and external safety inspections.
-Medical Appointments: Schedule and coordinate "Fit for Work" medicals, specialist health surveillance appointments.
-Confidential Record Keeping: Handle sensitive medical certifications and data in strict accordance with GDPR and company privacy policies.
-Liaison: Act as the primary point of contact between the site, the employees, and external medical providers.
-Administrative Hub: Provide "overflow" support to the wider group, preparing reports for management, or assisting with document control.
-Resource Coordination: Help various departments with logistical tasks such as, meeting room management, and distribution of site-wide internal communications.
-Office Operations: Manage site mail, office supply procurement and other genera; duties.
Knowledge, Skills, Qualifications & Experience:
-Business Administration qualification at level 3 or above desirable.
-Proven office or administrative experience is essential.
-Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
-Excellent organisational skills with the ability to prioritise tasks effectively.
-Good typing speed and accuracy for data entry purposes.
-Demonstrated ability to communicate professionally via phone and email.
-Experience with clerical duties such as filing, record keeping, and scheduling.
-Ability to work independently with minimal supervision while maintaining attention to detail. This position is ideal for motivated individuals seeking a dynamic role that combines organisational responsibilities with opportunities for professional growth within a supportive team environment.
-2 years+
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
The HPC Jobs Service supports local people into exciting, long-term careers across our Project.
Site Administrator
TISSOT UK LTD
Salary: £25,000.00-30,000.00
Permanent
40 hours per week
Job Responsibilities:
-End-to-End Booking: Identify training needs and manage bookings for all HSE-related courses (e.g., First Aid, Fire Warden, Working at Heights, IOSH/NEBOSH).
-Renewal Tracking: Proactively monitor qualification expiry dates. You will initiate the renewal process 30-60 days in advance to prevent any "lapses in ticket" for site staff.
-Compliance Auditing: Regularly audit the Training Matrix to ensure 100% data accuracy for internal and external safety inspections.
-Medical Appointments: Schedule and coordinate "Fit for Work" medicals, specialist health surveillance appointments.
-Confidential Record Keeping: Handle sensitive medical certifications and data in strict accordance with GDPR and company privacy policies.
-Liaison: Act as the primary point of contact between the site, the employees, and external medical providers.
-Administrative Hub: Provide "overflow" support to the wider group, preparing reports for management, or assisting with document control.
-Resource Coordination: Help various departments with logistical tasks such as, meeting room management, and distribution of site-wide internal communications.
-Office Operations: Manage site mail, office supply procurement and other genera; duties.
Knowledge, Skills, Qualifications & Experience:
-Business Administration qualification at level 3 or above desirable.
-Proven office or administrative experience is essential.
-Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
-Excellent organisational skills with the ability to prioritise tasks effectively.
-Good typing speed and accuracy for data entry purposes.
-Demonstrated ability to communicate professionally via phone and email.
-Experience with clerical duties such as filing, record keeping, and scheduling.
-Ability to work independently with minimal supervision while maintaining attention to detail. This position is ideal for motivated individuals seeking a dynamic role that combines organisational responsibilities with opportunities for professional growth within a supportive team environment.
-2 years+
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.