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Document Controller/Technical Clerk

Job Category:  Project Management / Controls
Contract Partner Company:  Kaefer
Employing Company:  Kaefer

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Document Controller / Technical Clerk 

Kaefer Ltd 

Hinkley Point C 




Job Responsibilities: 

•    Perform registration, dispatch, filing and archiving of formal documents in Company & Client's EDMS 
•    Follow-up and expediting the construction execution documents, quality records, client's returned comments.
•    Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project,
•    Quality checking documents for compliance (format, completion, signatures..), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients' EDMS 
•    Perform registration, track review & approvals within the Company, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Non-conformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports.
•    Coordinating with company's Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance
•    Tracking completion of handover files
•    Train, Suppliers and Client's staff on document control requirements, processes and use of Company's EDMS tools. 
•    Ensure system improvements established are properly implemented;
•    Be Document Control's point of contact for the Company's teams and Suppliers
•    Liaise with the Client's Document Control staff on minor day to day document control issues.
•    Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights.
•    Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured.
•    Implement and monitor EDMS workflows to ensure always the correct version at the point of use;
•    Control obsolete documents (superseded and cancelled);
•    Provide weekly, monthly, progress reports and other reports as required.



Experiences and Qualifications: 

Relevant qualification in similar field is desirable but not essential.



Key Skills & Competencies 

•    Be a self-starter who takes the initiative, is tenacious and be passionate about quality and continuous improvement
•    Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures
•    Take ownership of your work and work effectively with minimal supervision
•    Be able to multitask in a fast-paced environment
•    Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level
•    Ensure that teams receive the necessary assistance and appropriate processes are being followed
•    Be a good listener and work well with others
•    Be familiar with tablets and mobile technology
•    Be able to quickly learn new software, and show others how to use it
•    Be proficient in Microsoft Excel


Desirable (but not essential)
 •    Previous experience in information management / document control
•    Previous experience on a major project
•    Existing knowledge of a digital records system or document control system
•    Problem solving and logic-based troubleshooting skills
•    Demonstrated ability to work successfully with a diverse group of customers





For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.