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Document Controller

Job Category:  Administration
Contract Partner Company:  BYLOR
Employing Company:  BYLOR

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Bylor are recruiting a Document Controller to work with them on the Hinkley Point C Project.


Purpose of the role: 


The Document Controller is responsible to perform document control functions for BYLOR and support the Quality Manager to implement the document control system.


Key responsibilities and specific accountabilities: 

 

  • Perform registration, dispatch, filing and archiving of formal documents in Bylor's & Client's EDMS  
  • Follow-up and expediting the construction execution documents, quality records, client's returned comments. 
  • Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project, 
  • Quality checking documents for compliance (format, completion, signatures..), tracking reviews & approvals, controlling all disciplines checks required for compliance to project requirements and prior to issuance into the Clients' EDMS.
  • Perform registration, track review & approvals within Bylor, issue and track in Client's system project deviations (Request for Information, Field Change Requests, Non-conformances, observations). Assist in controlling & following deviations until closure and capturing in the handover reports. 
  • Coordinating with Bylor Internal teams, Suppliers and Client the documents/quality records from issuance to acceptance 
  • Tracking completion of handover files 
  • Train Bylor, Suppliers and Client's staff on document control requirements, processes and use of Bylor's EDMS tools. 
  • Ensure system improvements established are properly implemented; 
  • Be Document Control's point of contact for the Bylor teams and Suppliers 
  • Liaise with the Client's Document Control staff on minor day to day document control issues. 
  • Inform the Quality Manager of issues, adjustments and improvements required in the supporting means such as templates, registers and EDMS tools, which require administrator rights. 
  • Allocate document numbers to ensure formal documents are uniquely and correctly identified, and that associated metadata is correctly allocated and captured. 
  • Implement and monitor EDMS workflows to ensure always the correct version at the point of use; 
  • Control obsolete documents (superseded and cancelled); 
  • Provide weekly, monthly, progress reports and other reports as required.


Key Skills & Competencies  


Required: 

 

  • Be a self-starter who takes the initiative, is tenacious and be passionate about quality and continuous improvement 
  • Have attention to detail and appreciate the importance of accurate record keeping and conforming with project procedures 
  • Take ownership of your work and work effectively with minimal supervision 
  • Be able to multitask in a fast-paced environment 
  • Have excellent communications skills and be able to provide training and guidance to people from all backgrounds and all levels of seniority, from site workers to director level 
  • Ensure that teams receive the necessary assistance and appropriate processes are being followed 
  • Be a good listener and work well with others
  • Be familiar with tablets and mobile technology 
  • Be able to quickly learn new software, and show others how to use it 
  • Be proficient in Microsoft Excel


Qualifications/Experience : 


Desirable (but not essential)
 

  • Previous experience in information management / document control 
  • Previous experience on a major project 
  • Existing knowledge of a digital records system or document control system 
  • Problem solving and logic-based troubleshooting skills 
  • Demonstrated ability to work successfully with a diverse group of customers

 

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.